Server and Rack Inventory for WHMCS

What will the server and rack inventory do?

It gives your hardware a record inside WHMCS. You add each location and rack with its height in units, then each device with its rack position, make and model, serial number, asset tag, CPU, memory, disks and network ports. Spare parts such as disks, memory and power supplies get their own stock list with quantities, and a part fitted to a server moves onto that server's record. Warranty end dates are kept for devices and parts, and staff get an email before one runs out.

When you sell a dedicated server, staff open the WHMCS service and pick a free machine from the inventory. The service page then shows the machine and its rack position, and the machine shows the client and service it belongs to. When the service is terminated, the machine goes to a wipe queue and returns to the free list once staff confirm it is clean.

This product is built to order: you get the license key once your account is checked and the download within 15 business days of purchase.

What does WHMCS already do, and what does this add?

WHMCS keeps a server record for each provisioning target: hostname, IP addresses, a monthly cost for profit reports, a maximum account count and a Datacenter/NOC text field kept only for your records. Products have a Stock Control quantity that stops orders at zero, which you set by hand. WHMCS has no record of racks, hardware, serial numbers, parts or warranties, and no link between a physical machine and the dedicated server service a client pays for. The module adds those records, the link to services, and a free stock count that can update the product's Stock Control quantity for you.

What is included?

Who is it for?

Hosts who sell dedicated servers or colocation from their own racks and keep their hardware in a spreadsheet today. Spreadsheets drift: a server is promised to two orders, nobody knows which client sits in rack 4 unit 12, and a warranty lapses the week a disk fails. For IP addresses and power control, my IP Address Manager and IPMI Power Control modules cover those jobs.

What do you need, and what are the limits?

Requirements: WHMCS 8.13 or 9.x (I confirm your exact version at purchase), PHP 8.1 or newer, and the standard WHMCS cron for warranty reminders and stock updates.

Limits: the inventory is a record kept by your staff. It does not scan your network or read hardware details from your servers, and it does not provision or install anything. Free stock is counted from the machines you match to each product, so the count is only as good as those records. Rack views are lists of unit positions, not drawings.

It costs $99 once for a lifetime license with twelve months of updates and support, and a seven-day refund window. Your account is checked by hand, which can take up to 24 hours, before the license key is issued, and the download follows within 15 business days of purchase.